Federal Record Retention Checklist

Federal Retention Checklist

Age Discrimination in Employment Act (ADEA)

Applies to employers with at least 20 employees.

Payroll or other records, including those for temporary positions showing employees' names, addresses, dates of birth, occupations, rates of pay and weekly compensation.

Applications (including those for temporary employment), personnel records relating to promotion, demotion, transfer, selection for training, layoff, recall, or discharge; job advertisements and postings; copies of employee benefit plans, seniority system and merit systems.

Three years for payroll or other records showing basic employee information.

One or two years, depending on the organization’s size and whether any affirmative action statutes or executive orders apply to you.

Where a charge or lawsuit is filed, all relevant records must be kept until "final disposition" of the charge or lawsuit.

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